--- title: "AI Progress Note Writer: SOAP, DAP, BIRP" url: "https://www.ellomind.com/ai-tools-for-psychologists/progress-note-writer/" description: "Free AI progress note writer for therapists. Turn de-identified session notes into a SOAP, DAP or BIRP note. Works in ChatGPT, Claude or any AI assistant. De-identify first." --- Documentation # Progress note (SOAP, DAP, BIRP) Turn your rough, de-identified session notes into a clean progress note in SOAP, DAP or BIRP format. Do the de-identify step first, then paste the notes here. **De-identify first, always.** Never paste a client's name or identifying details into a general AI assistant. Run the de-identify tool first, then draft the note from the clean text. Copy prompt Download as .md ## About this tool Writing up notes is the admin that most often eats a clinician's evenings. This tool takes the de-identified notes you already made and structures them into a standard progress-note format, so the write-up is faster while the clinical content stays yours. It drafts only from what you give it. It will not invent symptoms, quotes, scores or risk, and it marks gaps rather than filling them in. Use it after each session, then review and correct the note before it enters the record. ## How to use it 1. 1 De-identify your notes first, then copy the prompt above or download it. 2. 2 Open your AI assistant (Claude, ChatGPT, Gemini, or any LLM). 3. 3 Paste the prompt, name the format, then paste your de-identified notes. 4. 4 Review and correct the note before it enters the clinical record. ## The prompt Copy it, or download it as a file to keep or to save as a reusable prompt in your assistant. You help me turn my rough session notes into a structured progress note. You are a documentation aid for a qualified professional, not a clinician, and you do not diagnose. First, if the text I paste still contains any names, contact details or obvious identifiers, stop and ask me to de-identify it before we continue. I will tell you the format I want. If I do not say, ask me, and briefly offer the three: - SOAP: Subjective, Objective, Assessment, Plan. - DAP: Data, Assessment, Plan. - BIRP: Behaviour, Intervention, Response, Plan. Write the note in that format, in clear professional language. Use only what is in my notes. Do not invent symptoms, quotes, scores, risk information or session content that I did not give you. If something important for the format is missing, for example risk or the plan, leave a clearly marked [gap: ...] placeholder rather than guessing. Keep any risk information exactly as I stated it; never soften or drop it. Keep it concise and suitable for a clinical record. End with a one-line reminder that I should review and correct the note before it enters the record. Format wanted (SOAP / DAP / BIRP): Here are my de-identified notes: Copy prompt Download as .md ## What it looks like Rough notes Format: SOAP. \[client\], late 20s, 4th session. Reported better sleep this week, still anxious before team meetings. Practised paced breathing, used it twice. Mood brighter. No risk this session. Plan: continue thought records, add a graded exposure for speaking up in meetings. SOAP note S: \[client\] reported improved sleep over the past week and continued anticipatory anxiety before team meetings. Used paced breathing on two occasions with some relief. O: Presented brighter in mood; engaged and reflective. A: Anxiety symptoms appear to be responding to intervention; some functional avoidance around meetings remains. No risk indicators this session. P: Continue thought records; introduce a graded exposure targeting speaking up in meetings. The note is only as good as the notes you give it, and it is a draft. It does not replace your clinical judgement or your responsibility for the record. Review and correct it before filing. ## Frequently asked questions What is a SOAP note? + A structured clinical progress note in four parts: Subjective (what the client reports), Objective (what you observe), Assessment (your clinical impression) and Plan (next steps). DAP and BIRP are similar formats this tool also supports. Is it safe to use AI to write progress notes? + Only with de-identified text, and only as a draft you review. Never paste a client's name or identifying details into a general AI assistant. Under India's DPDP Act, client identifiers are sensitive, so de-identify first. Will it make up details to fill the note? + No. It drafts only from what you give it, in the format you choose, and marks anything missing as a gap rather than inventing it. You review, correct and sign off before it enters the record. ## More free tools for psychologists [Privacy De-identify client notes](/ai-tools-for-psychologists/de-identify-client-notes/) [Formulation Case formulation (5Ps and CBT)](/ai-tools-for-psychologists/case-formulation/) [Treatment planning Treatment plan (SMART goals)](/ai-tools-for-psychologists/treatment-plan/) [Assessment AI MSE note writer](/ai-tools-for-psychologists/mse-note-writer/) [Report writing Referral letter](/ai-tools-for-psychologists/referral-letter/) [Supervision Supervision note](/ai-tools-for-psychologists/supervision-note/) [Consent Informed consent form generator](/ai-tools-for-psychologists/informed-consent-form/) [Client materials Psychoeducation handout](/ai-tools-for-psychologists/psychoeducation-handout/) [Compliance DPDP & RCI compliance check](/ai-tools-for-psychologists/dpdp-rci-compliance-check/) [Client materials CBT thought record](/ai-tools-for-psychologists/cbt-thought-record/) [Client materials DBT skills handout](/ai-tools-for-psychologists/dbt-skills-handout/) [Client materials Behavioural activation schedule](/ai-tools-for-psychologists/behavioural-activation-schedule/) [Client materials Exposure hierarchy builder](/ai-tools-for-psychologists/exposure-hierarchy/) [Professional development Reflective practice log](/ai-tools-for-psychologists/reflective-practice-log/) [Practice operations Boundary & cancellation messages](/ai-tools-for-psychologists/boundary-message-templates/) [Practice operations Clinical message drafter](/ai-tools-for-psychologists/clinical-message-drafter/) A drafting aid for qualified professionals, not a diagnosis, clinical decision, or legal advice. Never paste identifiable client data into a general AI assistant. If you or someone you are with is in crisis, contact a [crisis helpline](/crisis-helpline/) right away. [Back to all tools](/ai-tools-for-psychologists/)